Workplace and Admin Coordinator (Temp) - San Francisco
Posted 17 days ago
Workplace and Admin Coordinator (Temp) - San Francisco
WHO WE ARE
At Trustly, we're building a smarter, faster, and more secure financial future by revolutionizing the world of payments. As a global leader in Open Banking Payments, we are establishing Pay by Bank as the new standard at checkout, providing unparalleled freedom, speed, and ease to millions of consumers and merchants worldwide.
Our Ambition: To build the world’s most disruptive payment network and redefine what the payment experience should feel like.
Trustly is a global team of innovators, collaborators, and doers. If you are driven by a strong sense of purpose and thrive in a dynamic, entrepreneurial, and high-growth environment, join us and be part of a team that’s transforming the way the world pays.
About the Workplace team
The Workplace Operations team at Trustly is responsible for the environments where our people do their best work, spanning offices across multiple global locations. As a growing function, we're focused on building strong processes, structure, and smart use of technology into everything we do — from office operations and space planning to vendor and landlord relationships. We aim to create workplaces that are seamless, well-run, and genuinely supportive of employees day to day, while continuously raising the bar on how workplace services are delivered across the company.
About the role
Trustly is seeking a reliable, personable part-time Workplace & Admin Coordinator to serve as the on-site point of contact at our San Francisco WeWork location. This role ensures smooth day-to-day office operations, supports employees with access and onboarding needs, and acts as the primary liaison with WeWork management.
What you’ll do
Manage employee access to the office (badges, key cards, visitor access requests)
Support new hire onboarding logistics (desk setup, access provisioning, welcome materials)
Sort and distribute incoming mail and packages
Serve as the on-site go-to person for employee questions regarding the workplace/office
Act as the liaison between Trustly and WeWork community/building management (maintenance requests, amenities, building notices)
Assist with ad hoc administrative duties as needed (supply orders, meeting room setup, light coordination tasks)
Who you are
Prior experience in office administration, front desk, community management, or a similar coordinator role
Comfortable working independently with minimal supervision
Strong communication skills; friendly, professional, on-site presence
Reliable and punctual — able to commit to a consistent daily schedule
Familiarity with WeWork or shared/flex office environments a plus
Schedule
2 hours per day, Monday–Friday (specific time window to be confirmed)
On-site at the WeWork San Francisco location
About Trustly
Trustly was launched in 2008 and has grown rapidly over the past 16 years to become a global leader in Open Banking Payment solutions. With a mission to make online payments as seamless as possible, Trustly offers an innovative payment platform, bridging the gap between consumers and merchants. Its technology ensures that transactions are processed in real-time, providing both speed and security for all parties involved. Trustly's dedication to revolutionizing the payments industry is reflected in its collaborations with major brands such as PayPal, eBay, and Hargreaves Lansdown in Europe and FanDuel, T-Mobile, and Coinbase in North America. To date, Trustly has transformed the performance and experience of payments for over 9,000 merchants in 30+ markets, connecting them to 650+ million consumers through 12,000 banks. Trustly is a licensed Payment Institution under the second payment services directive (PSD2). It operates under the supervision of the Swedish Financial Supervisory Authority in the EU, EEA and the Financial Conduct Authority in the UK. In the US, Trustly is state-regulated as required to serve its target markets.
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